1. Log into the CSM using fingerprint scanner or username and password
2. Select Inventory Management -> Receive From Vendor
3. Check the Current Vendor matches the vendor of the DDs supplied.
i. Select Change Vendor to change vendors if required.
4. IF Change Vendor is required
i. Select the vendor from the list provided. A temporary vendor can be added for vendors who do not appear on the list.
ii. Please notify a system admin if a regularly used vendor is not on the list for it to be added.
5. Enter the required details.
Invoice Number = Invoice number from supplier.
DEA 222 Number = i.Pharmacy purchase order number
Press Continue once all the details are correct.
6. Scan the barcode of the product you are stocking into the CSM. For items which do not have a barcode, select the item from the list.
7. Enter the quantity of items to be stocked into the CSM.
i. Note the units of measure
8. Continue to scan barcodes or add items from the list until all items are added.
i. Please inform a manager or system administrator if a barcode is not recognised from the scan as this will have flow on impacts on the wards.
9. Once all items to be stocked are added, select Review.
10. Ensure all the details on the Review Items to Receive screen are correct and match the sheet from the supplied and the stock being added to the CSM.
i. This is the last chance to edit any details. Click on the Pencil icon to edit any details.
11. Click on Begin Stocking to start the stocking process.
12. Follow the instructions on the screen to guide you to the locations where the medication is stocked. Push on the flashing lights or open the flashing drawer when indicated to stock the item.
13. Have a witness scan their fingerprint or enter their username and password to proceed.
i. If on call or no witness is present, use the temporary witness account and inform management.
14. Perform a count of the quantity of medication in the CSM prior to restocking.
Press Ok to confirm the quantity.
15. Scan the barcode of the item being stocked to confirm the correct item is picked.
16. Confirm or re-enter the earliest expiration date of all stock (new and existing) and the quantity being stocked.
Click on Continue.
17. Close the door/drawer and continue to follow the prompts until all items are stocked.
18. Once the restocking is completed a Received Receipt will be printed. Confirm the sheet matches the paperwork from the supplier.
19. Sign paperwork from supplier and hand the Received Receipt with the supplier paperwork to the stores manager for receipt in i.Pharmacy.